Friends of the Cora J. Belden Library
Articles of Association
The name of the Association shall be Friends of the Cora J. Belden Library.
It is recognized that the administration of the Cora J. Belden Library
is vested in the town of Rocky Hill through the Town Council, the Library
Board of Trustees, and the Library Director.
The purpose of the Friends shall be to maintain an association of persons
interested in good library service; to increase the facilities and service
of the Cora J. Belden Library; and thus to enrich the cultural opportunities
available to the citizens of Rocky Hill.
The activities of the Association shall include sponsorship of special
projects; informing the public of the resources and services of the library,
securing materials that are beyond the command of the ordinary library
budget, and performing other services deemed helpful to the Library.
Membership in this organization shall be open to individuals, organizations,
and businesses in agreement with its purposes.
There shall be various categories of membership as determined by the Executive
Board. There shall be, at minimum, Household category and a Life Member
category. Dues of each category shall be determined annually by the Executive
Board prior to the Annual Meeting.
Life Membership shall be available to an individual only. Upon payment
of the prescribed dues charge for Life Member category, such an individual
shall be relieved of payment of dues thereafter.
Each member who has paid dues shall be entitled to one vote.
The officers of this Association shall be a President, a Vice President,
a Secretary, a Corresponding Secretary, and a Treasurer. The officers
of the Association, along with at least two other individuals, shall constitute
the Executive Board. The Library Director or designee, shall be an ex-officio
member of the Board.
The Executive Board shall meet at the call of the President. A majority
of the Board shall constitute a quorum.
The direction of affairs of this Association shall rest with the Executive
Board, the President acting as chairman.
The President may appoint chairpersons of standing and ad-hoc committees.
Standing committees shall be Membership, Program, Publicity/Public Relations,
Finance, and Gifts and Endowments. Other standing or ad-hoc committees
shall be formed as deemed necessary, with the approval of the Executive
The President is an ex-officio member of all committees with the exception
of the Nominating Committee.
Nominations for officers and the Executive Board shall be presented by
a Nominating committee of at least two, to be appointed by the Board.
The officers of the Executive Board shall be elected at the annual meeting.
Vacancies arising on the Board shall be filled by appointment made by
the remaining Board members.
This association shall hold its annual meeting in the Spring for the purpose
of election of officers, to receive various reports, and to enact other
business. Public notice shall be made prior to the meeting.
Additional meetings shall be scheduled as recommended by any special committees
and approved by the Board.
Adequate books of account shall be maintained by the Treasurer who shall
be responsible thereof.
All checks shall be signed by the Treasurer or President.
The Executive Board shall appoint an accountant, not an officer, to review
the Treasurer's books prior to the annual meeting.
No member of this Association shall be liable except for unpaid dues;
and no personal liability shall in any event be attached to any member
in connection with any of its undertakings.
The fiscal year of this Association shall be from July 1 to June 30.
One-half of the dues paid by each Life Member shall be held by the Treasurer
and shall be expended by the Association.
Activities and Dissolution
Notwithstanding any other provision of these articles, the Association
is organized exclusively for one or more of the following purposes: religious,
charitable, scientific, testing for public safety, literary, or educational
purposes, or to foster national or international amateur sports competition
(but only if no part of its activities involve the providing of facilities
or equipment) or for the prevention of cruelty to children or animals,
as specified in Section 501 (c) (3) of the Internal Revenue Code of 1954.
No substantial part of the activities of the Association shall be carrying
on propaganda, or otherwise attempting to influence legislation (except
otherwise provided by Internal Revenue Code Section 501 (h), or participating
in, or intervening in (including the publication or distribution or statements),
any political campaign on behalf of any candidate for public office.
No part of the net earnings of the Association shall inure to the benefit
of any member, trustee, director, officer of the Association, or any private
individual (except that reasonable compensation may be paid for services
rendered to or for the Association), and no member, trustee, or officer
shall be entitled to share in the distribution of any of the assets upon
dissolution of the Association.
In the event of dissolution of the organization, the assets of the Association
shall be distributed for one or more exempt purposes within the meaning
of Section 501 (c) (3) of the Internal Revenue Code or corresponding section
of any future Federal tax code, or shall be distributed to the Federal
Government, or to a state or local government, for a public purpose.
These Articles of Association may be amended on prior notice at any
meeting of this Association, by a three-fourths vote of the members present,
provided that notice of the proposed change was provided with all notices
of the meeting.
Approved June 19, 1999
Amended June 14, 2006
Please help the Cora
J. Belden Library by joining or renewing your Friends membership today.
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